Can Technology Really Fix the Cheer Tryout Process?

Every gym owner knows the feeling.
Tryouts are over. The gym is quiet. The coaches are tired. Papers are spread across the floor, names are getting moved around, opinions are flying, and everyone is trying to solve the same impossible puzzle: how do we build the right teams for the next year and still do right by every athlete in the room?
It is one of the most important processes in all-star cheer, and one of the most stressful.
In this episode of The MotUS Edge, Nelson De Dios shares what led him to ask a bold question: what if technology could make the tryout process more accurate, more organized, and a whole lot less painful? What followed was the creation of CheerSync, an app designed to help gyms bring more clarity, consistency, and confidence to team selection.
This conversation is not really about replacing coaches. It is about helping coaches make better decisions with better tools.
The problem every gym knows too well
If you have ever helped build teams, you already know the chaos Nelson describes.
You start with the best intentions. There are paper forms. Coaches are supposed to circle skills, jot notes, maybe attach a photo, maybe remember who the athlete is, maybe remember whether she is a base or a flyer, maybe remember what that standing tuck actually looked like after ten straight hours of evaluations.
And then the real team-building starts.
Suddenly, nobody can read the notes. Some forms are missing photos. Some skills were marked clearly, some were not. One coach saw a clean back handspring. Another saw bent arms and soft knees. Somebody knows the athlete by face but not by name. Somebody else knows the name but cannot picture the athlete at all. And meanwhile, you are trying to build teams that will shape the next eleven months of your program. That is where most tryout systems break down.
Not because coaches do not care. Not because owners are not trying. But because the process is often too messy for how important the outcome really is.
Nelson’s story will sound painfully familiar to a lot of gym owners. After one especially frustrating tryout season, he and his team at OC All-Stars realized they could not keep doing it the same way. The process was too slow, too inconsistent, and too dependent on memory, paper, and late-night frustration.
So instead of accepting the chaos as “just part of tryouts,” he decided to build something better.
Where CheerSync came from
The best businesses are often born from irritation.
Nelson did not create CheerSync because he was chasing a trend. He created it because he was tired of a broken process. He had lived the long nights, the disorganized paperwork, the hard conversations with parents, and the sinking feeling that one small mistake could affect an athlete’s season before it even began.
That is what makes this idea so compelling. It did not come from outside the industry. It came from someone who has coached, owned a gym, managed a brand, and sat in the exact same team-placement meetings most gym leaders dread every spring.
CheerSync was built to solve a real operational pain point: making tryouts more objective, more trackable, and easier to manage from start to finish.
And honestly, that matters. Because the tryout process is not a small thing. It is one of the most emotionally loaded, business-critical moments of the year.
What CheerSync actually does
At its core, CheerSync gives gyms a centralized system for evaluating athletes during tryouts.
Instead of relying on scattered paper forms and inconsistent notes, coaches can enter athlete information, assign age eligibility, record skills, upload video, and sort athletes into team-building filters all in one place.
That alone is a huge upgrade.
But where the app really becomes powerful is in the details.
Athletes can be profiled with their basic information, age-group eligibility, and even a photo in front of a height chart. That height piece may sound simple, but anyone who has ever tried to build stunt groups off memory or off an old registration photo knows how important it is. Height matters. Role matters. Visual context matters.
Then comes the skill evaluation side.
Coaches can record the actual skills being performed and attach those videos directly to the athlete’s profile. That means when it is time to build teams, you are not relying on a rushed note scribbled on the back of a sheet. You are watching the skill again. You are comparing athletes with real evidence. You are making decisions with more confidence.
That is a major shift.
Instead of, “I think her tuck was pretty good,” you get to say, “Let’s watch it again.”
That is a better conversation for everyone.
Why the video feature matters so much
This may be the most valuable part of the app.
Video changes everything.
Tryout conversations can get emotional fast, especially when people disagree. Coaches may remember a skill differently. Athletes may feel misunderstood. Parents may believe their child was overlooked. Without video, those conversations often turn into opinion versus opinion.
With video, there is something concrete to go back to.
That does not mean every conversation becomes easy. But it does mean they become clearer.
It also creates a more honest internal process. Gym leaders can evaluate consistency across coaches, not just across athletes. If one coach marks a skill as elite and another sees it as not competition-ready, video gives the leadership team a chance to review and recalibrate.
That is not just helpful. It is necessary.
Because one of the hardest things about tryouts is not evaluating athletes. It is evaluating athletes fairly across multiple evaluators with different eyes, different standards, and different communication styles.
Video helps close that gap.
The hidden challenge of tryouts: too many opinions, not enough structure
One of the smartest things Nelson shared in this episode was how CheerSync can reduce the chaos of group decision-making.
Anyone who has ever sat in a team-placement meeting knows the problem. You are not just building teams. You are managing personalities. One coach wants to debate every athlete. Another wants to move quickly. Someone is passionate about one kid. Someone else is focused on stunt groups. Another person is derailing the room over one technical issue.
And before you know it, you have spent twenty minutes arguing over one athlete while thirty more decisions are waiting.
CheerSync helps solve that by letting coaches build their own versions of teams independently before leadership reviews the final overlaps, patterns, and discrepancies.
That is brilliant. Because it gives coaches a voice without forcing every opinion into one giant emotional room all at once. It creates a system where leadership can identify the real discussion points instead of drowning in every possible one.
That alone could save programs hours of stress.
It is not just about levels. It is about roles.
One thing this episode makes very clear is that tryouts are not simply about tumbling level.
That is where a lot of outside observers get confused. They assume the best teams are built by lining kids up by tumbling skill and calling it a day. But any experienced coach knows that is not how successful teams are built.
Teams need role players.
They need back spots.
They need kids with body control.
They need steady bases.
They need athletes who may not have the biggest tumbling but can make a team work.
CheerSync appears to understand that reality well.
Because coaches can sort and filter athletes not only by age and level, but by stunt position and team need. That makes it easier to identify the athlete who may not scream “level five tumbler” on paper but is absolutely the back spot your top team needs.
That is real cheerleading logic.
And it is refreshing to hear technology being built by someone who clearly understands that nuance.
The bigger leadership lesson here
The best part of this conversation may not even be the app itself. It is the mindset behind it.
Nelson talks about learning to approach problems differently. Instead of getting stuck in frustration, he started asking a better question: what is the solution?
That is such a valuable leadership shift.
Every gym has problems. Every season has friction points. Every owner has moments where they could either complain about the system or build a better one.
CheerSync is the result of someone doing the second thing.
That is worth paying attention to, even if you are not in the market for a tryout app yet.
Because this episode is really about more than technology. It is about taking one of the most stressful parts of your business and deciding it does not have to stay broken forever.
For gym owners, this is the real takeaway
Tryouts set the tone for your entire season.
If the process is sloppy, emotional, inconsistent, or unclear, you feel it for months. Not just in your team structures, but in your coach confidence, your parent conversations, your retention, and your culture.
If the process is cleaner, more organized, and more defensible, everything after it gets stronger.
That does not mean technology will magically remove every hard decision. It will not. Team placement is still team placement. Some calls will always be difficult.
But if a better system helps you make those calls with more confidence, more evidence, and less chaos, that is worth serious attention.
And that is exactly why this episode matters.
Listen to the full episode
YouTube: https://www.youtube.com/watch?v=Ri-qbwbQVXE
Spotify: https://open.spotify.com/episode/1SUfCj8ZXL3wP4n1hAlS5K
Apple Podcasts: https://podcasts.apple.com/us/podcast/revolutionizing-all-star-cheer-tryouts/id1786597546?i=1000708405708











