The Hardest Part of Being the Boss (That No One Talks About)

Big events bring big emotions. In this episode of The MotUS Edge, Stacy Rowe, Cole Stott, Kevin Brubaker, and Casey Jones unpack how owners and coaches can navigate the highs of a winning routine, the sting of a miss, and the inevitable parent and official conversations that pop up on competition weekend.
The Emotional Whiplash of a Mega-Event
CheerSport, NCA, CheerExpo, Nashville—long days, huge stakes, and thousands of steps (sometimes literally 25 miles over two days). After a weekend like that, coaches can land on either extreme: “I’m the best coach alive” or “I shouldn’t be coaching.” Casey’s reminder: feel the feelings for a day, then reset—your kids still need you on Tuesday.
Set Expectations Before You Set Foot in the Venue
Winning is wonderful—but unrealistic targets can crush morale. If you’re newer or rebuilding, define success as: making finals, hitting both days, climbing a division rank, or delivering a clean routine under pressure. Clear expectations make for calmer staff rooms, saner parent sections, and happier athletes.
Winning Changes Your Culture—Be Ready to Lead It
When a program starts winning a lot, the vibe shifts: confidence can turn to cockiness, credit can become currency, and collaboration can fracture. Protect your culture:
- Celebrate team wins, not personal résumés.
- Make “help” a strength signal, not a weakness label.
- Reward behaviors that match values (selflessness, preparation, composure).
Feedback Is a Gift (Even When It Stings)
Judges are human. Calls won’t always go your way, and ties can stack score sheets. Productive debriefs start with:
- Assume good intent from officials.
- Be quick to see where judges are right.
- Ask good questions (specific, calm, and solution-oriented).
Document takeaways and convert them into drill plans.
A Calm Script for Score-Table Conversations
“Coach here from [Gym/Team]. We appreciate your time. Could you help me understand two areas?
- What kept us from the higher range on [element]?
- What’s the simplest fix we can implement this week to move the needle?”
Then thank them. Then leave.
When Parents Boil Over
Competition days stretch everyone thin. Head off drama by setting the standard early and often:
- Pre-Event Parent Brief (email + huddle): timelines, where to stand, how to support, who speaks to officials (not parents), and where concerns go post-performance.
- Priority Viewing Etiquette: one routine in, one routine out; no saving rows; clap for everyone.
The 24-Hour Rule: no big emails or social posts until emotions cool and coaches have reviewed scores/video.
Coaching Through Injury and “Worst-Case” Moments
Sometimes the point flyer goes down in warmups. Sometimes a .01 swings you from podium to ninth. Prepare for resilience:
- Train alternates and “plug-and-play” versions of formations.
- Drill “calm reset” breaths before every run.
- Keep athlete-first language: safety > score > story.
Celebrate the Journey (Not Just the Hardware)
Kevin’s reminder: the top eight at major events can be separated by less than a point. If your only metric is first place, you’re signing up for misery. The real win: friendships, growth, composure, and delivering your best under lights.
Quote We’re Sitting With
“Customers will never love a company until the employees love it first.” — Simon Sinek
Your athletes and parents feel your staff culture. Invest in your coaches’ wellbeing, clarity, and camaraderie, and the rest follows.
Quick Wins You Can Implement This Week
- Post-Event Decompress: 15-minute staff huddle: 2 things we did well, 1 priority fix, owner sends a “proud of you” message to each coach.
- Score-to-Drill Sheet: Convert every judge note into a 10–15 minute station. No vague “we’ll clean this later.”
- Parent Hype + Boundaries: Send a “How to Win the Weekend (Even If We Don’t Win)” one-pager before travel.
- Credit Protocol: In team group chats and social posts: “Team > Me.” List contributors broadly and rotate shout-outs.
Partner Spotlight
- CheerFest: Premier residential summer camp (ages 7–17) with elite instructors, grouped training, and the perfect end-of-summer spark before team season. Register at the link below.
- The MotUS Community: Templates, discounts, and a private owner network focused on better business and better weekends.
Links
- Watch on YouTube: https://www.youtube.com/watch?v=ZR4NBunOc4k
- Listen on Spotify: https://open.spotify.com/episode/4Bsd66ybcm8KTbjdIOINff
- Listen on Apple Podcasts: https://podcasts.apple.com/us/podcast/navigating-events/id1786597546?i=1000700858593
- MotUS: https://joinmotus.com
- CheerFest: https://cheerfest.com



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